Finance and Administration Technician

Your challenge!

Reporting to the Unit's Manager or Controller, the Finance and Administration Technician’s mission is to provide administrative support, especially to the finance and human resources departments, and to perform a wide range of tasks to ensure his or her unit’s smooth operation. You are responsible for greeting visitors, managing calls and internal and external communications, and organizing the unit's activities. As such, you are the team's contact person for any technical or administrative questions and ensure the accuracy and reliability of the data integrated into the system. You thus provide your team with all the information they need to fulfill their mandate and achieve their business objectives.

Individual responsibilities

Accountable

Provide administrative support to the local management team

Ensure that the data entered into the system is complete and accurate

Responsible

Assist the unit's sectors in fulfilling their mandate

Greet visitors, answer the phone and forward calls

Manage incoming mail and courier shipments

Manage the supply of work tools, including office supplies

Update documents such as telephone lists, and address lists

Perform the administrative tasks assigned to you (filing, office management, data entry, meeting preparation, etc.).

Collaborate in internal communications (bulletin board, writing memos, etc.)

Help organize plant activities

Perform any other general office and administrative work required

Experiences and strengths

Unparalleled rigour to produce required deliverables

Ability to address issues and problems by proposing solutions

Collaborative spirit needed to work effectively with all team members

Strong organizational skills and ability to set priorities

Discretion in any situation

High level of autonomy

Ability to act and react quickly while taking the lead on a number of different files

Excellent written and spoken English to support professional interactions

Facility in using technological tools

Proficiency in Office Suite (Excel, Word, PowerPoint)

Knowledge of SAP software or other ERP (an asset)